CONSTITUTION

1 Name

The name of the organisation is THE WARSOP INFOTECH GROUP - ("the Group")

2 Administration

Subject to the matters set out below the group and its property shall be administered and managed in accordance with this constitution by the members of the committee, constituted by clause 7B of this constitution.

3 Objects

The Group's objects are:

To identify appropriate IT/business training programmes and assist individuals in personal development, through operating a self-help/support initiative for members, thereby enhancing newly developed skills to further opportunities, whilst looking at using these skills to aid other voluntary groups in Warsop and District.

4 Powers

In furtherance of the objects but not otherwise the committee may exercise the following powers:

a) powers to raise funds and to invite and receive contributions provided that in raising funds the committee shall conform to any relevant requirements of the law.

b) power to buy any necessary property necessary for the achievement of the objects and to maintain and equip it for use.

c) power to co-operate with other organisations, voluntary bodies and statutory authorities operating in the furtherance of the objects or of similar purposes and to exchange information and advice with them.

d) power to do all such lawful things as are necessary for the achievement of the objects.

5 Membership

a) Members:

Membership of the group shall be open for any person over eighteen years of age who supports the objects of the group.

b) Subscription:

The amount and date or dates of payment of members' and affiliated organisations' subscriptions shall be set by the Annual General Meeting.

The committee may waive the subscription of any or all members if it sees fit.

c) Cessation of Membership:

i) The membership of any member shall cease on his or her death or on his or her ceasing to reside in the United Kingdom or on his or her membership being terminated in accordance with the next sub-paragraph.
ii) The committee may terminate the membership of any member whose conduct the committee consider to be detrimental to the group provided:-

a) that an attempt has been made by the committee to draw the matter of the complaint to the member concerned and to resolve any dispute by conciliation, and
b) that the member concerned shall have been given at least one week's notice of the meeting at which the question of his or her expulsion is to be discussed together with details of the allegations and opportunity to be heard by the committee.

6 Meetings

a) Annual General Meeting:

The group shall hold an Annual General Meeting at least once every year in the month of June or as soon as practical thereafter. The business of the Annual General Meeting shall be; the consideration of accounts of the group and the committee's report, the election of members of the committee, the fixing of subscriptions, the appointment of auditors and any other business of which proper notice shall have been given.

b) Notice of Annual General Meeting:

Notice of Annual General Meetings shall be given by announcing the same to a group meeting at least 21 days before the date of the meeting, also at subsequent meetings until the Annual General Meeting takes place. Such announcements shall specify the time and place of the meeting and the business proposed to be transacted, at the meeting.

c) A General Meeting:

A General Meeting shall be convened either by the committee or on the written request of not less than 25% of the membership, such requests should specify the business proposed to be transacted at the meeting.

d) Chairperson:

The Chairperson of the group shall preside at General Meetings and, in his or her absence, the members present may choose one of their number to preside at that meeting.

e) Procedure at General Meetings:

Subject to this constitution the procedure at General Meetings shall be determined by the members in General Meetings.

f) Quorum:

The quorum at any Annual General Meeting or General Meetings shall be 12 members of the group. If a quorum is not present within one hour of the time set for the meeting, the meeting shall be deemed "inquorate" and adjourned to such time and place as shall be determined by the committee, the committee giving such notice of such adjournment as it thinks fit.

7 Committee

a) Functions:

The affairs of the group shall be managed by a committee (herein referred to as "the Committee") which may exercise all powers of the group and do on behalf of the group all such things as are not by this constitution required to be done by the group in a General Meeting.

b) Composition:

The Committee shall consist of the following persons who shall be elected at the Annual General Meeting: a Chairperson, a Secretary, a Treasurer and 4 other members of the group, from whom the offices of Vice-Chair and Minuting Secretary will be appointed as necessary. Committee members shall hold office from the end of the Annual General Meeting at which they are elected until the end of the next Annual General Meeting and shall be eligable for re-election.

c) Co-options:

The Committee may co-opt up to three additional person, whether members of the group or not. Co-opted members may attend and speak, but may not vote at Committee Meetings.

d) Meetings:

The Committee shall meet at least twice in each year between Annual General Meetings. The quorum at Committee meetings shall be 4 elected members present at the start of the meeting and no business may be transacted at the meeting of the Committee if less than two thirds of the elected members are present.

e) Chairperson:

The Chairperson of the group shall preside at Committee meetings and in his or her absence the elected Committee members present shall choose one of their number to preside.

f) Non-Attendance at Committee Meetings:

Any member of the Committee who fails to attend 2 consecutive Committee meetings shall cease to be a member of the Committee unless he or she gives a reason which is, in the opinion of the Committee, satisfactory.

g) Procedure at Committee Meetings:

Subject to this Constitution the procedure at Committee meetings shall be determined by the Committee.

8 Register

The secretary shall keep a register showing the names and addresses of the members of the group and, on being notified in writing of any change, shall alter the register accordingly.

9 Notice

Any notice required by the constitution to be given to any person may be given by posting the same in a pre-pain letter to the registered address of that person.

10 Accounts

The Treasurer shall cause proper accounts to be kept showing sums of money received and spent by the group, sales and purchases of goods by the group and the assets and liabilities of the group. The accounts shall be examined at least once in every year and presented to the Annual General Meeting of the group.

11 Change of Constitution

The provisions of this constitution may be changed by a resolution at a General Meeting by a majority of not less than two thirds of those present and voting thereon.

12 Winding Up

The group may be wound up by a resolution passed at a General Meeting by a majority of not less than two thirds of those present and voting thereon. Any assets remaining after satisfaction of all debts and liabilities shall not be distributed amongst the members of the group but shall be given of transferred to some other charitable organisation or organisations having similar objects.

Adopted: Tuesday 13th June 1995

A membership fee of £2 shall be set as of 1 July 1996, to run for a period of one year from payment - Proposal adopted by unanimous vote at AGM 17/6/96, and amended at AGM 30/6/97. Amendments to Clauses 5a, 6f & 10 adopted by unanimous vote at AGM 06/09/07.

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